Helping cross-functional teams to communicate, collaborate, and work. Effectively has become the primary goal of organizations today, and Microsoft Teams is helping to achieve it successfully.
Launched in 2018 and offered in the Office 365 stack, Microsoft Teams is not just a unified communication product but a collaboration tool. It acts like a virtual window through which you can peep into other apps and services.
Individual opting for Sharepoint Development Company are preferring Teams over other tools. If stats are to be believed, then more than 13 million people are using Teams daily, and nearly 19 million people are using it weekly. Look at the graph below.
So what has happened to Skype for Business?
Well, it’s still there in the picture, but its importance as a collaboration tool is diminishing with the emergence of Teams. The main reason for this is that Skype for Business offers little room when it comes to collaboration.
This blog will highlight the significance of migrating to Teams from Skype for Business and also elaborate on the integration of Teams with some of the apps of Office 365 i.e., Sharepoint, and OneDrive.
Let’s get started.
Why Switch to Microsoft Teams?
It’s 2019 and Microsoft will be ending its support for Skype for Business soon, with the official date set as July 31, 2021.
“It’s the end of an era, but it’s also the beginning of a wave of new possibilities,” says Pouneh Kaufman, a principal program manager on the End User Services Engineering Team at Microsoft Core Services Engineering (CSE), the group in charge of the internal Skype-to-Teams migration. “Microsoft Teams gives us one hub for communications and teamwork, higher quality and more reliable communications, and it sets us up for a whole new wave of opportunities.”
When companies start using Microsoft Teams along with the advanced features of Microsoft Office 365, a complete collaboration environment can be created. Thus, they will no longer need to use Skype for Business or other specialized applications.
Teams differ from Skype for Business in many ways, but I will highlight two of them in this article. They are as follows:
In Teams, you won’t find individual conversations; you get one persistent thread of conversation where you can scroll back in time. This feature is similar to WhatsApp, isn’t it? If you are looking for an answer that a colleague gave you half an hour ago, you will find it in the specific chat thread. You don’t need to jump over to Outlook and dig around in Conversation History folders.
Calls and Meetings
Joining a Skype meeting on mobile, especially through mobile carriers’ network, was often a pretty disappointing experience. Teams on mobile are more reliable. You will never lose the connection because of weak signal strength. Furthermore, Teams offers options not to receive incoming videos that save on your mobile data usage.
You are greeted by a pre-meet screen whenever you join a Teams meeting. It allows you to check your devices and settings before you appear so that there is no embarrassment later on.
If you are in a busy office, in a sensitive location or simply don’t want colleagues to comment on your home décor and cleanliness, then you can enable ‘background blur.’ This will remove all these distractions.
Integration of Microsoft Teams With Other Office 365 Apps
Microsoft Teams works exceptionally well when used individually. However, the abilities become limitless once it is integrated with other apps in Office 365.
Integrating SharePoint with Teams means increased productivity and communication for you and your team. I will highlight two of the most important benefits of this integration:
- Easy Synchronization of Documents: The folders in your SharePoint site document library are perfectly synced with channels in Teams, meaning that content can be viewed, uploaded, and accessed in both locations. A huge benefit is that content uploaded in Teams can be discussed with your coworkers in real-time; no need to send attachments or even share live links over email anymore.
- Governance and Control: Teams empowers administrators to manage the privileges of their team members. Using tools such as PowerShell, Microsoft Graph, Azure Active Directory, and the Microsoft Teams Admin Center, administrators can control who can create new teams, what types of naming conventions should be in place for new teams, and countless other controls.
OneDrive for Business
Gone are the days when employees used to save their files on their PC or laptop devices, and mail the crucial documents to their reporting authority.
OneDrive secures the files of your organization by syncing them to a cloud server. We can take this a step further by integrating OneDrive with Teams.
Users can attach a file from their OneDrive for Business to a new conversation in a Teams channel. Thus, all members of the team can review the document from within Teams, have a discussion related to the document, and edit the same as required.
Summing it Up
Microsoft Teams will undoubtedly be the most preferred collaboration tool in the near future. You need to be prepared for the migration from Skype for Business to the new platform, and get used to the new set of features. If all goes well, a collaborative work environment awaits you. Good luck!
Kevin Haynes is a Content Strategist at Brainvire. His passion lies in delivering valuable content to his readers. He explores topics mainly related to web development that includes website design, digital marketing, start-ups business and much more.